How to Start a Bookkeeping Business

Are you looking for a way to start your own business? Have you always been interested in bookkeeping and accounting and want to do it full-time? If so, starting your own bookkeeping business may be the perfect opportunity for you! This blog post will discuss the basics of starting a bookkeeping business. We will cover everything from choosing a business structure to marketing your services. Plus, we will provide tips on how to find new clients. So, if you're ready to take the plunge into self-employment, keep reading!



What is Bookkeeping?


Before we get into the nitty-gritty of starting a bookkeeping business, let's first discuss what bookkeeping is. In short, bookkeeping is the process of tracking and recording financial transactions. This includes incoming and outgoing invoices to bank deposits and accounts payable. Bookkeepers are responsible for keeping accurate records of a business's financial activity. Business owners and managers then use this information to make informed decisions about the company's finances.


One benefit of bookkeeping is that it can be done in various ways. Some bookkeepers only work part-time, while others choose to work full-time. They can work from home and do virtual bookkeeping or work for an organization as a certified public bookkeeper.


In order to become an entrepreneur and work from home, you'll need a few things. A stable internet connection is one thing you can't do without. Making sure that you have the speed and data plan that works for your business is key. You'll also want to set up a professional-looking email address using your business name. This will help you look more credible to potential clients. During this development phase, ensure you're keeping any financial records or business expenses - you'll be happy you did when it comes time for tax season.


Business Name


Now that you know a little bit more about bookkeeping let's talk about naming your new business. When choosing a name for your bookkeeping business, it is essential to choose something memorable and easy to spell. You also want to make sure that your chosen name is available as a domain name and can be used on social media platforms. Once you have chosen a name for your bookkeeping business, you will need to register it with the state where you plan to operate.


Education Requirements for Bookkeeping


There are no formal education requirements for bookkeeping practices. However, most bookkeepers have at least a high school diploma or equivalent. Additionally, many bookkeepers pursue specialized training through professional organizations such as the American Institute of Professional Bookkeepers (AIPB) or the National Association of Certified Public Bookkeepers (NACPB). These professional organizations offer courses to become a certified public bookkeeper. This type of training can be beneficial in learning new bookkeeping software and keeping up with industry changes. It's also a good idea so that your first clients are confident that you've been trained and are competent.


However, CPA, or Certified Public Accountant, bookkeepers are those who have completed bookkeeping certifications and post-secondary education in accounting. They offer full-service bookkeeping, including preparing financial statements and tax returns. While you are not required to be a CPA to start a bookkeeping business, it may give you an edge over the competition if you pursue this type of certification.



Business Structure for Bookkeeping Businesses


When starting a bookkeeping business, you will need to choose a business structure. Small business entities' most common business structures are sole proprietorships, partnerships, limited liability companies (LLCs), and corporations. Each type of business structure has its own set of pros and cons. So, it's important to research and choose the right business structure for you.


Sole Proprietorship: A sole proprietorship is the simplest type of business structure. You are the business's sole owner and solely responsible for its debts and liabilities. One of the main advantages of a sole proprietorship is that it's easy to set up and requires minimal paperwork.


Partnership: A partnership is a business structure in which two or more people share ownership of the business. Partnerships can be either general partnerships or limited partnerships. General partnerships are more common in the bookkeeping industry. With a general partnership, all partners are equally liable for the debts and liabilities of the business. Limited partnerships have one or more partners who are passive investors and do not take an active role in the business's day-to-day operations.


LLC: A limited liability company (LLC) is a business structure offering personal liability protection to its owners. LLCs can be either single-member or multi-member. Multi-member LLCs are more common in the bookkeeping industry. With a multi-member LLC, each member is only liable for their own actions, not those of the other members.


Corporation: A corporation is a type of business structure that offers its owners limited liability protection. Corporations can be either S corporations or C corporations. S corporations are less common in the bookkeeping industry. The business's income is taxed at the individual level with an S corporation. This means that business owners will pay taxes on their personal tax returns. C corporations are more common in the bookkeeping industry. With a C corporation, the business is taxed at the corporate level. This means that the business will pay taxes on its profits.


Business Plan for Bookkeeping Businesses


Before starting your bookkeeping business, you should create a business plan. A business plan is a document that outlines the goals and objectives of your bookkeeping business. It also includes your target market, marketing strategy, and financial projections. Creating a business plan will help you to stay organized and focused as you start your bookkeeping business.


The Small Business Administration has tips for writing a business plan for your own bookkeeping business. They recommend choosing from a traditional or lean plan. A traditional business plan is longer and more detailed. It includes information on your bookkeeping business's executive summary, company description, products and services, market analysis, sales and marketing strategy, financial and cash flow projections, and appendices. A lean business plan is shorter and less detailed. It includes your bookkeeping business's value proposition, target market, channels, customer relationships, revenue streams, key metrics, and costs.


Your business plan should include your projected startup costs. Startup costs include the costs of office space, bookkeeping software, furniture, computers, and other equipment. It also includes the costs of marketing your bookkeeping business. You should include the cost of any business software like QuickBooks or Xero.


Your business plan should also include your financial projections. Financial projections estimate your bookkeeping business's future revenue and expenses. They can help you determine whether your bookkeeping business will be profitable.



Business License for Bookkeeping Business


After creating your business plan, you must obtain the proper licenses and permits for your bookkeeping business. The licenses and permits required for bookkeeping businesses vary by state. For example, in New York, you need a bookkeeper license from the Department of State to become a bookkeeper. However, bookkeepers do not need to be licensed in a state like Georgia. Contact your local Chamber of Commerce or Small Business Administration office to find out what licenses and permits are required in your state.


You'll need to apply for an EIN, or employer identification number, which enables you to hire employees and collect payroll tax. This is an important step so that you comply in the eyes of the IRS. You will also need to obtain a business bank account and business credit card for your bookkeeping business. This will help you to keep your personal finances separate from your business finances.


Bookkeeping Business Target Market


Bookkeeping businesses can provide services to a variety of businesses and individuals. For example, bookkeepers can work with small businesses, self-employed individuals, or large corporations. They can also have specialized know-how in a particular industry like healthcare or retail. When starting your bookkeeping business, you should consider who your target market and ideal client is.


To determine your target market, consider what type of bookkeeping services they need. Do they need help with bookkeeping software? Do they need assistance preparing financial statements or tax returns? Are they looking for virtual bookkeeping services or done in person? Also, consider if you'd prefer to work with small business owners or organizations or a mixture of both. Determining your target market will ensure that you're aiming your efforts at the right target.


Bookkeeping Software


The next step in starting your own bookkeeping business is setting up your bookkeeping software. This step may seem like a no-brainer, but with so many options on the market, it can get overwhelming and fast. QuickBooks Online and Xero are two of the most popular accounting software programs. They offer a variety of features that can be beneficial for bookkeepers, like invoicing, tracking expenses, balance sheets and creating financial reports.


QuickBooks Online and Xero offer many of the same features, but what sets them apart is their interface and user interaction. QuickBooks is more intuitive and, frankly, easier to use. On the other hand, Xero is better for scalability as it has the capability to add more users as your business grows.


When choosing bookkeeping software, consider what features you need for your bookkeeping business. Do you need to track inventory? Do you need to create invoices? What type of financial reports do you need to generate? Once you know what features you need, you can narrow down your choices and choose the best bookkeeping software for your business.


In addition to bookkeeping software, think about apps or tools you'll need for your clients to share their financial information. Some of these apps, like Dropbox, allow you to create individual folders for your clients to upload documents into and are privately locked so that sensitive information is secure. You'll want to do thorough research to ensure privacy and security.



Marketing Your Bookkeeping Business


Your marketing strategy for your bookkeeping business will largely depend on your target market, but there are a few things that every good marketing plan should include. Every business today needs a solid online presence to compete in the market. The very first step for any business is to create a website. Websites are hosted on various sites and are easily created using templates. This website should include your contact information, client reviews, pricing, and a blog. If you're offering virtual bookkeeping services, it's crucial that you have a polished and professional website and social media accounts.


Why is a blog important for your business? Well, potential clients will likely visit your website before they ever contact you. A blog is a great way to show off your bookkeeping knowledge and establish yourself as an expert in the field. You can write blog posts discussing bookkeeping tips, software, or anything else related to bookkeeping. You can show off your bookkeeping knowledge and attract new clients by writing informative blog posts. This marketing segment, called content marketing, pushes valuable or helpful information to potential clients in your target market.


In addition to a website, bookkeepers should also consider creating a presence on social media sites like LinkedIn or Facebook. Social media is a great way to connect with potential clients and build relationships. A business social media account is good for reposting your blog, highlighting new offers, or sharing a review of your business. LinkedIn is perfect for bookkeepers because it allows you to post your credentials, bookkeeping experience, and services that you offer. Both platforms offer groups for bookkeepers to network and gain new insights and information from other bookkeepers.


Business Cards & Referrals


Of course, no marketing strategy would be complete without good old business cards. Business cards are still an effective way to market your bookkeeping business. You can leave them with local businesses or hand them out at bookkeeping events. Find networking events in your local area to reach potential small business clients. Your local chamber of commerce may host events for your area that may be helpful to attend.


Referrals are another excellent marketing tool for bookkeepers. Ask your current clients to refer you to their friends or business associates who might need bookkeeping services. Many bookkeepers offer a discount to clients who refer new business. This is a great way to get new bookkeeping clients while also providing discounts to your current clients.